Txdot procurement procedures Public transportation grantees must comply with standard procurement practices and Federal Transit Administration’s third-party contracting standards. The test procedures are published in PDF format and may be accessed and printed upon acceptance of this agreement. TxDOT’s purchasing philosophy is to obtain the best value by purchasing the right quality, in the right quantity, at the right time, at the right price, from the right provider and in the most effective manner. A rationale for the method of procurement and selection of contract type. DESCRIPTION Specify A formal protest must be in writing, sworn, and contain: (A) A specific In general, the LG must get TxDOT approval of procedures used to bond contractors and must include these procedures in the contract documents. Texas Administrative Code: TAC language regarding management of assets purchase with Federal and State – Establishes TxDOT’s standard procedures for selection and contract management of architectural, professional engineering and land surveying service providers for transportation projects. 3. Current Invitations for Bids and Requests for Offers/Proposals are available on the ESBD. The procedures address both federal and state requirements, but do not address public transportation, aviation or turnpike projects. Doing Business with TxDOT - OutlineContractor Services Bidding Instructions Letting Schedules and Dates Projected Letting Schedule for State Let Construction Transportation Commission Meeting Dates Pre-Letting - Highways Notice to Contractors Bid Information Bid Proposals (Proposal Request) List Showing Order of Bids Bidders List State Let Construction & Maintenance Projects (view | download The LG must comply with the procurement requirements as outlined in Texas Government Code, Chapter 2254, Subchapter B “Consulting Services”. External training is available for various bridge, construction, design, development, environmental, maintenance, project, program and portfolio management, right-of-way, safety, and traffic courses. Receipt of bids. The State of Texas Procurement and Contract Management Guide, Version 4. Chapter 4 – Preliminary Engineering and Design describes the process for preparing and obtaining TxDOT approval of the procurement procedures. We're delighted to offer these courses at no cost to participants, but there are specific guidelines to follow for enrollment. If you have any questions or require assistance, contact the Online Manuals group at OnlineManuals@txdot. When procuring professional services, the local government must submit federally compliant procurement procedures to TxDOT for review and approval or adopt TxDOT’s procurement process. This is a free service. 2. Module 7 — Preliminary Engineering, Design, and PS&E Materials that meet TxDOT approved specifications do not require review by MNT; however, the Procurement Division routes material requests not meeting specifications to MNT for review and approval. Procurements are required at the federal and state level to ensure subrecipients of taxpayer funds are spending those funds responsibly. . By downloading files from this FTP service, you are agreeing to this License Agreement: The Texas Department of Transportation (TxDOT) does not provide technical support with respect to these files. 16 Doing Business with TxDOT - OutlineContractor Services Bidding Instructions Letting Schedules and Dates Projected Letting Schedule for State Let Construction Transportation Commission Meeting Dates Pre-Letting - Highways Notice to Contractors Bid Information Bid Proposals (Proposal Request) List Showing Order of Bids Bidders List State Let Construction & Maintenance Projects (view | download Apr 12, 2021 · Preliminary Engineering and Design LG propose qualifications‐based consultant procurement process. The LG must receive TxDOT pre-approval of its procurement procedure to assure reimbursement of the costs for the goods or services. The local government must formally request concurrence by TxDOT in the award of contracts. Highway Cost Index Letting Schedule Letting File Updates Schedule 2 responsive bidder. 1. 2: The Procurement Division (PRO) will update department standard operating procedures (SOP) to include that purchasers should communicate any delays in the procurement process to PRO customers. The Purchasing Manual outlines procedures for purchasing roadway maintenance materials. 30-31, 9. The TxDOT Purchasing Manual (October 2022), Chapter 2 – Districts and Divisions outlines the state procurement and contract management requirements for managing the day-to-day operations of the contract. Welcome to the Texas Department of Transportation FTP Server The Professional Engineering Procurement Services Division is responsible for procuring engineering, architectural, and surveying services for transportation projects through professional services contracts. In the Master Advance Funding Agreement (MAFA), these are found in provisions Local Government Programs Section LGP provides guidance and training for LG and TxDOT personnel in the development of transportation projects under TxDOT oversight. The solicitation and contract are subject to all applicable requirements of the Purchasing Act [in particular, Government Code Chapter 2151 (General Provisions), Chapter 2155 (Purchasing: General Rules and Procedures), Chapter 2157 (Purchasing: Purchase of MAP 1. A “price analysis” will be the usual procedure followed in a competitive situation and in situations where items are being procured which are sold in the commercial marketplace to the general public. This publication highlights key legislation passed during the 89th Regular Texas Legislative Session that affects TxDOT’s operations, the state’s transportation system, and the traveling public. 16 Other methods: cooperative agreements and joint procurements Joint Procurement: These situations occur when several subrecipients pool their resources and issue a joint RFP or IFB. Specific requirements are provided for sole source procurements, procurement records, contractual services, and contract management. The Uniform Grant Management Standards (UGMS) summarizes the allowable procedures for federal and state funded projects. This method is usually used when purchasing fleet or equipment. S. The local government must follow procurement procedures pre-approved by TxDOT for reimbursement. For alternative delivery projects, specifically those delivered through the design-build process (see Section 3. 3. Alternative Delivery projects Overview TxDOT has two different delivery methods available for the procurement of alternative delivery projects. Under QBS, TxDOT selects firms based on their qualifications. In these cases, the LG will use its routine procurement procedures under the Texas Government Code. Competitive selection process Regulations require that local governments use TxDOT’s qualifications-based competitive selection process for the procurement of professional services for transportation projects involving state or federal funding or receive TxDOT pre-approval of any alternate process. The purpose is to receive better pricing by combining the buying power of several subrecipients seeking to purchase similar items. The Uniform Grant Management Standards (UGMS) summarizes the allowable procedures for federal- and state-funded projects and can be found on the TxDOT’s purchasing is centralized to ensure consistency in compliance with state procurement statutes, rules and procedures. These procedures provide guidance for local governments - such as municipalities, counties or regional mobility authorities - developing transportation projects under TxDOT oversight. The Materials and Tests Division provides service and expertise in materials quality and technology for the Texas transportation system. The new procedure consists of two agreements. System* Adopt TxDOT processes, procedures, standards, specifications Submit alternate processes, procedures, standards, specifications for TxDOT pre-approval * State Highway System (designated by Texas Transportation Commission) includes all interstates, U. The basis for the subcontract price. Prior to distribution, the RFP packet will be submitted to TxDOT for approval and concurrence. The following is a list of documents and useful websites helpful for those using federal and state funds to procure goods and services. To ensure a seamless process, please carefully review the following instructions. We do not ask or make any selection based on cost. The division also manages the agency’s consultant budget which identifies transportation projects that require additional resources. LG sends letters/correspondence to provider(s) not selected. The manual has a downloadable link to the Design Summary Report to aid in conducting the conference and documenting agreements reached at the conference. Access the Online Manuals below to search for policies and procedures. Contractor for a construction or maintenance project. 1E, “Third Party Contracting Requirements. TxDOT-approved testing procedures. These contracting methods are awarded based on a best-value approach (price, qualifications of firm and project approach) and combine various components of a project’s implementation into one contract. Most of the division’s purchasing personnel For the purchase of goods and services not related to construction or professional services, the LG will use its routine procurement procedures under the Texas Government Code. For example, when contractor purchase agreements are voided due to a delay or when the purchasing agreements include escalation factors and delay occurs, the department can participate in escalation. LGP develops policies and procedures, provides guidance to TxDOT districts and divisions, and maintains documents, resources and training tools for LGs, consultants and TxDOT staff. This section highlights the procurement standards that must be adhered to when purchasing goods or services for TxDOT Traffic Safety Division-Behavioral Traffic Safety Section (TRF-BTS) grants. This page provides answers to the most common procurement questions and answers the Public Transportation Division (PTN) receives. Jan 5, 2025 · This program is intended to complement existing procurement processes and is designed to empower the departments to make needed purchases without a delay and with minimal paperwork. routes, state highways, FM/RM roads, park roads, etc. 02 STATUTORY AUTHORITY: The solicitation and contract are authorized by Government Code Title 10, Subtitle D (the “Purchasing Act”). Districts are encouraged to contact MNT to discuss use of a material with which the district has limited or no experience before submitting a requisition. State and federal regulations require LGs to use TxDOT’s qualifications-based competitive selection process for the procurement of any professional services (or a TxDOT-approved alternate process) for all types of transportation projects involving state or federal funding. Bid tabulations provide a means of evaluating bids and a mechanism for tracking construction costs. Nov 12, 2025 · Texas Department of Transportation , TX is looking to buy goods and services. Training enrollment guidelines for external agencies at TxDOT Welcome to TxDOT's training program for external agencies. F. Apr 12, 2021 · ROW and Utilities Verify consultant DBE goal; ensure Title VI verbiage in consultant procurement document Environmental TxDOT/LG agreement on ROW/utility funding No Federal funds Yes for project? Provide list of identified utilities System* Adopt TxDOT processes, procedures, standards, specifications Submit alternate processes, procedures, standards, specifications for TxDOT pre-approval * State Highway System (designated by Texas Transportation Commission) includes all interstates, U. Preliminary Engineering and Design Professional Services Procurement Review Bidding Information Here, you may find other resources to guide you through the contract bidding process, including key dates and schedules. TxDOT must approve an addendum prior to release to the prospective bidders. The award of a contract must be made to the lowest responsive and responsible bidder. gov. The records should include, at a minimum: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price (Independent Cost Estimate (ICE) and Price or Cost Analysis). For procurement document retention schedules, refer to the TxDOT PTN Master Grant Copyright 2025, Texas Department of Transportation Disclaimer Accessibility Policy Website Privacy Policy Federal and state procurement thresholds Procurement thresholds determine what action is required based on the estimated cost of the item being procured. Cost is negotiated once a firm is selected. LG retains documentation indicating a qualifications-based procurement process for retention period stated in the project AFA. Concurrence in contract award is not just a Welcome to the Texas Department of Transportation Training and Development page. As an alternative to the procedure provided by Subchapter A, in a highway emergency the department may award a highway improvement contract in accordance with rules adopted by the commission, which may include: (1) contractor eligibility; (2) notification of prospective bidders; (3) bidding requirements; (4) procedures for awarding the contract; The local government managing a construction or non-construction project located on the state highway system and/or is being reimbursed by federal/state funding must obtain TxDOT approval for the proposed procurement procedure for the selection of the following: Professional services provider. Written selection procedures and documented reasons for rejections. This course covers key topics such as federal and state requirements, procurement methods, evaluation criteria, documentation, and common compliance pitfalls. TxDOT approves a right of way map, property descriptions and parcel plats (See the ROW Preliminary Procedures for the Authority to Proceed Manual, Chapter 4, Surveying, Maps, and Parcels). If an item is estimated to exceed a certain amount, it is important for the subrecipient to ensure they comply with that threshold’s requirements. Selection of the most responsive bid using a competitive selection process based on qualifications, best value, experience, or any other factors included by the LG or required by TxDOT or federal funding requirements. The Letting involves: Request for a submission of bids through a public advertisement. Local Government Programs Section LGP provides guidance and training for LG and TxDOT personnel in the development of transportation projects under TxDOT oversight. Training is open to consultants, contractors, government employees and those of other publicly funded organizations TxDOT posts all solicitation opportunities estimated to be over $25,000 on the Electronic State Business Daily (ESBD). The Guide contains the processes and procedures to be used by the DBE contractor to successfully accomplish all phases of DBE compliance from project initiation to project close-out. The LG must follow procurement procedures that have been pre-approved by TxDOT in order to get reimbursed for these services. The protest must outline the specific portion of the specification or bid procedure that had been violated. Jul 1, 2011 · Online Manuals TxDOT's Online Manuals is a repository of the organization’s policies and procedures and is accessible to all TxDOT employees and the public. Additional operational activities, such as tracking and review of vendor protests, routinely occur and are outside the scope of this SOP. Apr 12, 2021 · THIS LOCAL GOVERNMENT PROJECTS FLOW CHART HAS BEEN DEVELOPED AS A GRAPHICAL REFERENCE TO DEPICT THE GENERAL STEPS AND RESPONSIBILITIES OF THE LOCAL GOVERNMENT, TXDOT, AND FHWA TO ADMINISTER LOCAL GOVERNMENT PROJECTS WHICH INCLUDE FHWA AND/OR TXDOT FUNDS. TxDOT also could award a maintenance contract as a purchase of services under the State Purchasing and General Services Act under the same conditions. 31 and other applicable Federal and State statues and rules herein cited. The Texas Procurement and Contract Management Guide provides a framework for navigating the complexities of Texas procurement law and offers practical, step-by-step guidance to ensure agencies acquire goods and services in an effective and efficient manner, in compliance with the law. The price and cost analysis ensures that the subrecipient does not pay unreasonably high prices to third-party contractors. PEPS schedules four waves for each fiscal year. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold ($150,000). The subgrantee’s procurement of property under a grant will follow the same policies and procedures used for procurement with its non-federal funds, provided their procurement procedures conform to the standards specified in 2 C. 3 Protest Procedure Protests resulting from the award of a purchase order through the competitive bid procedure must be made in writing to the purchasing agency's representative within three working days of the award of the purchase order. TxDOT's Contract Services Division has implemented a new agreement procedure, which is used in conjunction with the ROW agreements listed above. The contract award follows the bid analysis and includes the award of the contract to the selected bidder. Disadvantaged Business Enterprise Purpose The DBE Contractors’ Guide provides guidance for the Disadvantaged Business Enterprise (DBE) contractor on the federal and state requirements of the DBE Program. Review by the Maintenance Division (MNT) Materials that meet TxDOT approved specifications do not require review by MNT; however, the Procurement Division routes material requests not meeting specifications to MNT for review and approval. In addition to written standards of conduct and protest procedures, transit agencies must create a written record of the procurement history. Procedure General narrative OVERVIEW The Vendor Protest SOP provides instructions to specify, submit, determine, appeal, refer, and document formal protests. The division is responsible for developing and maintaining TxDOT’s specifications and test procedures, testing materials for compliance with specifications, and administering the Quality Monitoring and Quality Assurance Programs. 5. PROCUREMENT Subrecipients must use their own procurement procedures that reflect applicable State and local laws and regulations, including requirements for competitive procurement, FTA C 5010. A forward-thinking leader delivering mobility, enabling economic opportunity, and enhancing quality of life for all Texans. Contract award is the commitment to go forward with the project. The State Management Plan is a document that describes PTN’s policies and procedures for administration of the state-managed portions of FTA’s Section 5310, 5311, and 5339 programs. Course selection For learners local to the Austin, El Paso, Dallas 2 responsive bidder. MESSAGE FROM TXDOT EXECUTIVE DIRECTOR We are pleased to present Moving Texas Forward, the Texas Department of Transportation’s (TxDOT) Legislative Session Review. At the March 24, 2025 meeting the Starr County Commissioners Court approved the vendor list and claims, adopted a TxDOT-aligned engineering procurement procedure that references the Roma/Miguel Alemán bridge, approved several cemetery administrative items for Precinct 4, passed budget amendments and a cooperative agreement with the Sheriffs's's's's TxDOT uses qualification-based selection to procure engineering, architectural, and surveying services. 33-37, and 9. Texas Comptroller website The LG must receive TxDOT pre-approval of its procurement procedure to assure reimbursement of the costs for the goods or services. Properly implement and document consultant selection procedures and obtain written TxDOT concurrence of selection TxDOT must review and approve all professional services contracts prior to execution by LG TxDOT practices and procedures for design conferences are available in TxDOT’s Project Development Process Manual. ” 4. Chapter 7 – Plans, Specifications and Estimates (PS&E) Development outlines the procedures for preparing and obtaining TxDOT approval for the PS&E and bid documents. In general, the local government will use its routine procurement procedures under the Texas government code for the purchase of goods and services not related to construction or professional services. These standards are furnished to ensure that materials and services DBE PARTICIPATION GOAL Bidders and proposers are advised that (Entity) has established an overall DBE goal for this solicitation to ensure equal participation of DBE groups specified in 49 CFR 26. The division develops purchasing policies and procedures and serves as the department liaison to the procurement oversight agencies. If additional scope of work is added or modified (not in the original RFP), the County will verify and check for compliance with the procurement procedures under the Books Act (qualification based selection). 5), refer to TxDOT’s Design-Build Procurement Overview Manual. Written procurement procedures The subrecipient shall have procurement procedures that are compliant with applicable local, state, and federal regulations and approved by the subrecipient’s governing body includingbBoard of directors, chief financial officer, and others. For any contract awarded as a purchase of goods or services under this bill, TxDOT would have to post on its website the bid tabulation for that contract. 1D and FTA C 4220. – Establishes TxDOT’s standard procedures for selection and contract management of architectural, professional engineering and land surveying service providers for transportation projects. The Procurement Division is the central purchasing office for the department, procuring goods and non-professional services, and automated information system goods and services under the State Purchasing Act. PEPS procurements are posted in the Euna Procurement electronic submittal and evaluation tool (eSET) prior to each wave. Refer to Module 12 “Procurement of Other Goods and Services” for procurement procedures for material and equipment. The Local Government Programs Section provides guidance and training for local governments, including municipalities, counties or regional mobility authorities in the development of transportation projects under TxDOT oversight. They describe procurement matters relating to engineering services as well as detailing the processes needed to release projects for construction. Procurement is defined as the process of finding and agreeing to terms in acquiring goods and services from an outside source. If state or local funds only, comply with state procurement requirements. The LG must follow the approved procedures, submit the local funds to TxDOT for The project development process for Local Government (LG) projects is detailed in TxDOT’s Local Government Projects Policy Manual. The procedures include DBE contractor For all projects in which the LG is seeking reimbursement for professional services, the LG must receive TxDOT's pre-approval of its written procurement and selection procedures. Procurement waves kickoff quarterly in September, December, March, and June as shown on The solicitation and contract are subject to all applicable requirements of the Purchasing Act [in particular, Government Code Chapter 2151 (General Provisions), Chapter 2155 (Purchasing: General Rules and Procedures), Chapter 2157 (Purchasing: Purchase of Automated Information Systems), and Chapter 2161 (Historically Underutilized Businesses . The LG must follow the approved procedures, submit the local funds to TxDOT for , the subrecipient shall retain records of the procurement process. The P-Card is not intended to avoid or bypass existing procurement and bidding procedures or requirements. If federal funds participating, ensure that procurement document language complies with federal requirements. For a complete list of federal and state clauses applicable to your procurement, it is recommended that subrecipients include the following items in their solicitation to ensure compliance with these regulations: TxDOT PTN-130: This form includes all appropriate federal and state clauses, as well as the federal certification and assurances. State Cooperative Management Plan (SMP) is a document that describes TxDOT’s policies and procedures for administration of the state managed portions of FTA’s Section 5310, 5311 and 5339 programs. For both construction and non-construction projects being managed by local governments (LGs), are located on the state highway system or include federal or state funding, the LG must obtain approval from TxDOT for its proposed procurement procedure for the selection of a professional services provider, a contractor for a construction or maintenance project, or a materials provider. 39 have application to procurement by LGs when state or federal funds are used on the project. §200. In compliance with 49 CFR 26, (Entity) has set a contract goal for DBEs participating in this solicitation expressed as a percentage of the total dollar value of the resultant agreement. 0 (PDF) incorporates recent 1. The toolkit and related documents address state and federal requirements administered through the Federal Highway Administration. TxDOT review and approval is to assure compliance with federal and state procurement requirements. Vendors will use eSET to submit responses to PEPS solicitations. Discover all bid opportunities, RFPs, and government contracts with Texas Department of Transportation LG submits copy of Professional Services Contract to TxDOT. LG must receive TxDOT pre-approval of its procurement or letting procedures during the project initiation phase to ensure reimbursement of the costs of goods and services. 43 TAC §§9. The Local Government Projects Toolkit provides organized access to rules, regulations, and procedures for projects managed by local governments that include federal or state funding provided by TxDOT. Important guidance on this matter is included in the advance funding agreement (AFA). Apr 2, 2021 · Therefore, TxDOT requirements on approval for use of proprietary/sole source products on all construction and maintenance projects are as follows: All requests for use of proprietary/sole source products must be submitted to the appropriate Engineering Division for review and approval based on subject matter expertise of the device in question. Read the following Adopt TxDOT processes, procedures, standards, specifications Submit alternate system for TxDOT pre-approval * State Highway System (designated by Texas Transportation Commission) includes all interstates, U. Local Government Project Management Guide Local Government Programs Section, Transportation Programs Division Description TxDOT offers a 6-hour virtual training course focused on the professional services procurement process for local government projects. It provides assistance to Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold ($150,000). The 2026-2027 biennial budget At the March 24, 2025 meeting the Starr County Commissioners Court approved the vendor list and claims, adopted a TxDOT-aligned engineering procurement procedure that references the Roma/Miguel Alemán bridge, approved several cemetery administrative items for Precinct 4, passed budget amendments and a cooperative agreement with the Sheriffs's's's's 1. R. 313. Bid opening, tabulation, and analysis The bid opening is a public forum for the announcement of all bids and is the point in time where the bids are opened and read aloud. Welcome to the Texas Department of Transportation FTP Server Overview For both construction and non-construction projects being managed by local governments (LGs), are located on the state highway system or include federal or state funding, the LG must obtain approval from TxDOT for its proposed procurement procedure for the selection of a professional services provider, a contractor for a construction or maintenance project, or a materials provider. A list of anticipated contracts for architectural, engineering and surveying professional services The Professional Engineering Procurement Services (PEPS) division develops a Fiscal Year Procurement Plan for professional services (engineering, architectural, and surveying) contracts to be procured in pre-planned waves over the current and next fiscal year. The purchasing procedures include statutory requirements and those requirements established by rule of the Texas Comptroller of Public Accounts (CPA), Statewide Procurement Division (SPD) as contained in 34 TAC §20. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. bwxj quxkjnn stvgnpwkw lanhj ejza frvjp wkbmnov hyqsolw fqx mryuyak piys zdgzo lttacrl dbasyh tjcx